RPO Recruitment is recruiting an HR Administrator / HR Officer for a reputable construction company in Pretoria, Gauteng.
This is a permanent Human Resources position for candidates with at least 2 years of HR experience, strong administration and communication skills, and the ability to support employees and management across several HR functions.
A relevant HR qualification is advantageous, while previous experience in the construction industry will also strengthen an application.
Recruitment Company: RPO Recruitment Client: Reputable construction company Position: HR Administrator / HR Officer Location: Pretoria, Gauteng Employment Type: Permanent Industry: Construction Functional Area: Human Resources Experience Level: Associate Minimum Experience: 2 years in an HR role HR Qualification: Advantageous Construction Experience: Advantageous Posted: 01 September 2026 Closing Date: 31 December 2026
About the HR Administrator / HR Officer Position
The successful candidate will provide day-to-day HR and administrative support to both employees and management.
The role covers several important HR functions, including:
Recruitment
Onboarding
Employee records
HR documentation
Employee relations
Leave administration
Payroll inputs
Training support
Performance management
HR compliance
Reporting
This makes the role suitable for someone who already has practical HR experience and can work across several areas rather than focusing on only one HR function.
Minimum Requirements
Applicants must have:
Minimum 2 years’ experience in an HR role
Good knowledge of general HR processes
Good HR administration skills
Strong communication skills
Strong organisational skills
Good interpersonal skills
Good computer literacy
Microsoft Office skills
High level of confidentiality
Accuracy and attention to detail
Ability to work independently
Ability to work under pressure
Be based in or around Pretoria
The following are advantageous:
Experience in the construction industry
Relevant HR qualification
Supporting HR-related qualification
Do You Need an HR Qualification?
A relevant HR qualification is advantageous, not stated as compulsory.
This means candidates with strong practical HR experience may still be considered even if they do not hold a formal HR qualification, provided they meet the other requirements.
However, qualifications such as these could strengthen an application:
Human Resource Management
Human Resources
Industrial Psychology
Labour Relations
Business Administration with HR subjects
Related HR certificates or diplomas
Only include qualifications you genuinely hold.
How Much Experience Is Required?
Applicants need a minimum of:
2 years’ experience in an HR role
This is a stated requirement.
Candidates with only a few months of HR exposure may therefore not meet the minimum experience requirement.
Is Construction Experience Required?
No.
Experience in the construction industry is listed as:
Advantageous
This means it can strengthen your application but is not stated as compulsory.
Candidates from other industries can still apply if they meet the main HR experience requirements.
Main Responsibilities
The successful candidate will be responsible for supporting several HR functions.
These include:
Providing HR support to employees
Providing HR support to management
Recruitment administration
Employee onboarding
Maintaining employee records
Preparing HR documentation
Supporting disciplinary procedures
Supporting grievance procedures
Leave administration
Payroll input support
Updating employee information
Supporting training initiatives
Supporting performance management
Supporting employee development
Implementing HR policies
Maintaining HR procedures
HR compliance administration
HR reporting
Responding to employee HR queries
Recruitment Support
The HR Administrator / HR Officer will assist with recruitment.
This can involve tasks such as:
Supporting vacancy administration
Assisting with applicant information
Coordinating recruitment documentation
Preparing onboarding information
Maintaining recruitment records
The vacancy does not provide a detailed recruitment workflow, so candidates should not assume responsibility for duties that are not listed.
Employee Onboarding
Onboarding is one of the listed responsibilities.
This can involve helping new employees enter the business correctly and making sure HR documentation is properly maintained.
Strong organisation is important because onboarding often involves several documents and deadlines.
Employee Records
The successful candidate must help maintain accurate employee information.
HR records can include information connected to:
Employment
Leave
Payroll
Training
Performance
Employee relations
Because HR records contain sensitive information, confidentiality is essential.
Employee Relations
The position includes support for:
Disciplinary procedures
Grievance procedures
The role is therefore not limited to simple administration.
Applicants should have enough HR knowledge to support employee-relations processes professionally and confidentially.
Leave Administration
The HR Administrator / HR Officer will assist with leave administration.
Accurate leave records are important because they can affect:
Employee balances
Payroll
Attendance
Workforce planning
Candidates with previous leave-administration experience should clearly mention it on their CV.
Payroll Inputs
The role includes assisting with payroll inputs.
This does not necessarily mean the employee will run the full payroll process.
It means the HR employee may need to provide or verify information that supports payroll.
Accuracy is extremely important because incorrect HR information can affect employee pay.
Training and Development
The successful candidate will support:
Training initiatives
Performance management
Employee development
Candidates who have helped coordinate:
Training records
Performance reviews
Employee development activities
should include that experience where relevant.
HR Policies and Procedures
The employee must help ensure HR policies and procedures are consistently implemented and maintained.
This requires someone who:
Understands HR processes
Follows procedures
Maintains accurate records
Applies policies consistently
Escalates problems where necessary
Compliance and Reporting
The position also involves HR-related:
Compliance
Reporting
Administration
Candidates should be comfortable working with accurate records and preparing information for management or compliance purposes.
Confidentiality
The vacancy specifically requires a high level of confidentiality.
HR employees often have access to sensitive information relating to:
Salaries
Employee records
Disciplinary matters
Grievances
Personal information
Performance issues
This information must be handled professionally.
Computer Literacy
Good computer literacy is required, particularly:
Microsoft Office
Candidates with experience using tools such as:
Microsoft Word
Microsoft Excel
Microsoft Outlook
should include that experience on their CV where appropriate.
The vacancy does not specify a particular HR information system.
Do not claim experience with an HR system unless you have actually used it.
Strong Communication Skills
The role involves working directly with:
Employees
Management
Other HR stakeholders
Applicants therefore need good:
Written communication
Verbal communication
Interpersonal skills
HR communication should be professional, clear and confidential.
Ability to Work Independently
Applicants must be able to work independently.
This means the successful candidate should be able to:
Manage tasks
Meet deadlines
Prioritise work
Follow procedures
Resolve routine issues
Know when to escalate problems
Working Under Pressure
The employer also wants someone who can work effectively under pressure.
HR departments can become busy during:
Recruitment drives
Payroll cut-off periods
Disciplinary cases
Leave periods
Training periods
Month-end reporting
Good organisation is therefore important.
Location Requirement
Applicants should be:
Based in or around Pretoria
This should be considered before applying.
Candidates should make sure they can realistically travel to the workplace if required.
Who Should Apply?
This position may suit candidates who:
Have at least 2 years’ HR experience
Understand general HR processes
Have strong administration skills
Are organised
Communicate professionally
Can maintain confidentiality
Have good computer skills
Can work independently
Can work under pressure
Live in or near Pretoria
Candidates with an HR qualification or construction-industry experience may have an additional advantage.
How to Prepare Your CV
Your CV should clearly show your HR experience.
Instead of simply listing:
HR Administrator – ABC Company
add genuine responsibilities such as:
Maintained employee records
Assisted with recruitment administration
Supported employee onboarding
Managed leave administration
Prepared payroll inputs
Responded to employee HR queries
Assisted with disciplinary administration
Maintained HR documentation
Supported training activities
Prepared HR reports
Only include duties you genuinely performed.
Useful CV Keywords
Where they genuinely match your experience, useful terms include:
HR administration
Human Resources
Recruitment
Onboarding
Employee records
Leave administration
Payroll inputs
Employee relations
Disciplinary procedures
Grievance procedures
Performance management
Training administration
HR compliance
HR reporting
Microsoft Office
Confidentiality
Do not simply copy keywords into your CV if they do not reflect your real experience.
Documents to Prepare
Before applying, prepare:
Updated CV
ID or valid work documentation
Relevant HR qualification if applicable
Supporting qualifications if applicable
Employment history
References where applicable
Follow the application instructions shown on the official recruitment page.
How to Apply for RPO Recruitment HR Administrator / HR Officer Jobs 2026
There are two application methods provided in the vacancy.
Candidates can use the official recruitment channels provided in the advertisement to search for additional opportunities.
What Happens After You Apply?
RPO Recruitment states that suitable candidates may be contacted telephonically within:
3 days
If you are not suitable for this particular vacancy, RPO Recruitment states that your CV may be kept on file and you may be contacted about future vacancies.
Submitting a CV does not guarantee that you will be contacted or appointed.
Possible HR Administrator Interview Questions and Answers
These are practice questions based on the advertised role. They are not confirmed RPO Recruitment interview questions.
1. Tell us about your HR experience.
Example answer:
“I have more than two years of HR experience supporting areas such as employee records, recruitment administration, onboarding, leave administration and employee queries. I am comfortable managing confidential information and working with employees and management.”
Adjust the answer to your actual experience.
2. How do you maintain confidentiality in HR?
Example answer:
“I only access and share employee information where I am authorised to do so. I make sure sensitive documents and conversations are handled professionally and in line with company procedures.”
3. What experience do you have with recruitment?
Example answer:
“I have assisted with recruitment administration, including coordinating candidate information, preparing documentation and supporting onboarding.”
Only mention tasks you have actually performed.
4. How do you manage competing HR priorities?
Example answer:
“I prioritise work based on urgency, deadlines and business impact. I keep track of outstanding tasks and make sure important payroll, employee-relations and recruitment deadlines are not missed.”
5. Have you worked with disciplinary or grievance processes?
Answer honestly.
Example answer:
“Yes. I have supported HR administration around disciplinary and grievance processes by preparing documentation, maintaining records and following the required procedures.”
6. What do you understand by good HR administration?
Example answer:
“Good HR administration means keeping employee information accurate, maintaining proper documentation, meeting deadlines, protecting confidential information and consistently following HR policies.”
7. How would you handle an employee who asks you about a confidential HR matter involving someone else?
Example answer:
“I would not disclose confidential information. I would explain that HR information is private and provide only the information I am authorised to share.”
8. What Microsoft Office programs have you used?
Answer based on your actual experience.
You could discuss genuine experience with:
Word
Excel
Outlook
and explain how you used them in HR administration.
9. How do you avoid errors in payroll inputs?
Example answer:
“I check information carefully against approved records before submitting it and make sure any discrepancies are resolved before the payroll deadline.”
10. Why should we hire you?
Example answer:
“I have relevant HR experience, strong administration skills and a good understanding of HR processes. I am organised, careful with confidential information and comfortable supporting both employees and management.”
Frequently Asked Questions
What position is available?
RPO Recruitment is recruiting an:
HR Administrator / HR Officer
Where is the job based?
Pretoria, Gauteng
Is the job permanent?
Yes.
The vacancy is advertised as permanent.
How much HR experience is required?
Applicants need at least:
2 years’ HR experience
Is an HR qualification required?
A relevant HR qualification is listed as advantageous rather than compulsory.
Do I need construction experience?
Construction-industry experience is advantageous but not stated as compulsory.
Do I need Microsoft Office skills?
Yes.
Good computer literacy, particularly Microsoft Office, is required.
Can I apply if I live outside Pretoria?
The employer specifically says candidates should be based in or around Pretoria.
Applicants should consider whether they can realistically meet the location requirement.
Disclaimer: Fezile Nosenga is an independent career information platform and is not RPO Recruitment or the unnamed construction company recruiting for this position. We do not participate in recruitment, shortlisting or appointment decisions and cannot guarantee interviews or employment. Candidates should verify the vacancy information on the official recruitment page before applying.
Nonhlanhla Ndlovu is the founder and publisher of EduFeeds, a South Africa–focused platform that shares verified learnerships, internships, bursaries, and job opportunities for young people and job seekers.
With a strong focus on helping South African youth access real career opportunities, Nonhlanhla researches and verifies programmes from official company sources and public announcements before publication. EduFeeds aims to simplify the application process by providing clear guidance, requirements, and practical tips to help applicants apply with confidence.
Nonhlanhla continues to monitor updates from SETAs, companies, and training providers to ensure information on Edu Feeds remains current and useful. She focuses on publishing timely and accurate opportunity updates for the South African youth employment market.
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